Venue
Eden Roc, a Renaissance Beach Resort and Spa
4525 Collins Avenue
Miami Beach
FL 33140, USA
Tel: +1 305 531 0000
Fax: +1 305 674 5555
Hotel Accommodation
If you wish to book a room at the Eden Roc Resort, please follow the following link: http://cwp.marriott.com/miasr/metroconnectusa
Exhibition Set-up
Monday 26th January - 19.00-20.00
Registration
Tuesday 27 January 08.30 - 09.00
Wednesday 28 January 08.30 – 09.00
Conference & Exhibition
Tuesday 27 January 8.30am - 5.45pm
Cocktail reception 5.45pm – 7.15pm
Wednesday 28 January 9.00am – 2.00pm
Exhibition Tear Down
Wednesday 28th January - 11.00
You may begin dismantling your stand as soon as everyone has moved back into the conference room for the final session after the morning coffee break at 10.45am. Your exhibit must be dismantled and moved out of the exhibit hall by 2.00pm
Deadlines
21 November 2008 - Exhibitor Form
5 January 2009 - Complimentary badge invite list
12 January 2009 - Complimentary badge delegate list with full contact details
DOWNLOAD EXHIBITOR FORM
Shipping Information
· Please ensure that every item you ship to the conference is labelled and addresses clearly. To download shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Thursday 22nd January 2009. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier/customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
· Your courier may ask for a contact number:
Jenni Hagey Tel: +1 305 674 5534
Furniture/Electrics/Internet
TelCap is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Contact: Jenni Hagey
Direct line: +1 305 674 5534
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to claire.russell@capacitymedia.com in order for us to confirm that they have not already been invited· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to claire.russell@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 25% off the full price. To take advantage of this discount please send a full set of contact details for each pass and your method of payment to claire.russell@capacitymedia.com
For further information please contact:
Rachel Stidwill, Capacity Events Manager, TelCap Ltd
+44 (0) 20 8549 2449, rachel.stidwill@capacitymedia.com
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