Sponsor & Exhibitor Information Overview>
Capacity Balkans 2008 is taking place at:
JW Marriott Bucharest Grand Hotel
Calea 13 Septembrie No. 90
Bucharest, 050726
Romania
Tel: +40 21 403 00 00
Fax: +40 21 403 00 01
Web:http://www.marriott.com/hotels/travel/buhro-jw-marriott-bucharest-grand-hotel/
Accommodation
Capacity has negotiated a specially discounted rate of 510.00 Ron (approx £102 / €150) per standard room per night, (inclusive of breakfast but exclusive of taxes) for delegates requiring overnight accommodation at the conference hotel. You will have more details on how to book these rooms in your sponsor and exhibitor information pack. PLEASE NOTE THAT THERE ARE LIMITED ROOMS AT THIS RATE AND ROOMS ARE SUBJECT TO AVAILABILITY.
Delegates are responsible for booking and paying for their own accommodation.
Timings
Please note that all timings below are approximate - as soon as the agenda has been confirmed, we will be able to provide exact and accurate timings.
Exhibition Set-up
Sunday 20th April: 18.00 – 19.00
All exhibits must be assembled no later than 19.00
Registration
Monday 21st April: 08.30 – 09.00
Conference & Exhibition
Monday 21st April: 09.00 – 17.30
Cocktail reception (17.30 – 19.00)
Tuesday 22nd April: 09.15 – 13.00
Exhibition Tear Down
Tuesday 22nd April 11.30 – 13.00
You may begin dismantling your stand as soon as everyone has moved back into the conference room for the final session after the morning coffee break at 11.30. Your exhibit must be dismantled and moved out of the exhibit hall no later than 14.00.
Deadlines
February 2008 - Exhibitor Form
March 2008 - Complimentary Badge invite list
March 2008 - Complimentary badge delegate list with full contact details
Shipping Information
· Please ensure that every item you ship to the conference is labeled and addressed clearly. To download shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Monday 18 February 2008. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier /customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
· Your courier may ask for a contact number:
Raluca Constantinescu, Event Coordinator
Tel: +40 21 403 0000
Furniture/Electrics/Internet
Capacity is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Contact: Raluca Constantinescu, Event Coordinator
Direct line: +40 21 403 1103
E-mail: raluca.constantinescu@marriotthotels.com
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to kelly.southam@capacitymedia.com in order for us to confirm that they have not already been invited· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to kelly.southam@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 25% off the full price. To take advantage of either of this discount please send a full set of contact details for each pass and your method of payment to kelly.southam@capacitymedia.com
For further information please contact:
Kelly Southam, Events Logistics Manager, Capacity Media
+44 (0) 20 8481 3463, kelly.southam@capacitymedia.com
